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Privacy Policy – JVN Connect

Effective Date: 01-05-2026

J V N & Co. LLP, Chartered Accountants and its affiliates (“JVN”, “we”, “us” or “our”) is the Data Fiduciary for the JVN Connect application. This Privacy Policy explains how we collect, process, store, use and protect personal data of staff, clients and authorised users. This policy is prepared considering the Digital Personal Data Protection Act, 2023 and the Digital Personal Data Protection Rules, 2025, which regulate processing of digital personal data for lawful purposes.

1. Personal Data Collected

We may collect the following personal data:

Category	Data Collected
Login Data	Name, email ID, mobile number, user ID, password / access credentials
Staff Data	Attendance, task details, work status, reporting records, internal communication
Client Data	Client profile, service requests, documents, queries, compliance information
App Usage Data	Login history, device details, IP address, usage logs, support tickets
Location / Photo Data	Only where required for attendance, verification or work reporting

2. Purpose of Processing

Personal data is processed only for lawful business purposes, including:

Staff attendance and task monitoring
Work allocation, supervision and internal management
Client service delivery and document coordination
Compliance updates, advisory support and query management
Security, access control, audit trail and record maintenance
Legal, regulatory and professional compliance obligations

3. Consent and Legitimate Use

By using JVN Connect, users consent to processing of their personal data for the purposes mentioned in this policy. Certain data may also be processed where required for employment administration, client service delivery, legal compliance, audit, regulatory reporting or legitimate business purposes permitted under applicable law.

4. Data Sharing

We do not sell personal data. Data may be shared only with authorised personnel, IT vendors, cloud service providers, professional advisors, regulators, government authorities or law enforcement agencies where required for service delivery, compliance, security or legal purposes.

5. Data Security

We adopt reasonable security safeguards, including role-based access, restricted user permissions, password protection, secure hosting, audit logs and administrative controls to protect personal data from unauthorised access, misuse, loss or disclosure.

6. Data Retention

Personal data will be retained only for the period necessary for internal management, client service, legal, regulatory, audit and professional record requirements. After expiry of the required period, data may be deleted, anonymised or archived securely.

7. Rights of Users / Data Principals

Users may request:

Right	Details
Access	To know personal data processed by us
Correction	To correct inaccurate or incomplete data
Erasure	To request deletion, subject to legal retention requirements
Grievance	To raise any privacy-related complaint
Withdrawal	To withdraw consent where processing is based on consent

8. Children’s Data

JVN Connect is not intended for use by children. We do not knowingly collect personal data of children through this app.

9. Personal Data Breach

In case of any personal data breach, we will take reasonable steps to identify, contain and address the breach and make notifications as required under applicable DPDP law and rules.